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ON THE DAY COORDINATION
For couples who have taken care of the planning themselves, our On The Day Coordination service provides professional support when it matters most. We step in to oversee the running of your wedding, managing suppliers, timings and logistics throughout the day. With our team handling the details and keeping everything on track, you can relax, celebrate and enjoy your wedding knowing everything is being taken care of.
Typically, we arrive about an hour before your ceremony begins and stay until the dancefloor opens at the reception though we always tailor our schedule to suit your unique day. Our coordination covers everything from vendor communication and timeline management to contingency planning and guest assistance. We’ll help with any last-minute needs, check in on décor, and coordinate key moments like entrances, speeches, and first dances.
Before your wedding, you’ll receive a form to complete and provide us with all details for your big day, helping us understand your vision and specific requirements. Around two weeks before the big day, we’ll meet with you for a one-hour Zoom call to review every detail and timeline.
In the final weeks, you will be added to a private WhatsApp group with your on the day coordination team. This allows easy communication for any last-minute changes or questions, ensuring we’re always connected right up to your wedding day.
What's Included:
↣ Detailed Virtual Zoom consultation to walk through your plans and timeline.
↣Direct access your coordinators via a dedicated WhatsApp group, so you have ongoing support and can easily reach them with any last-minute questions or updates
↣ Access to the Luxe Vows wedding pack which will be filled prior to the special day.
↣ Assistance with crafted especially for your day, covering moments like the ceremony background, entrances, cocktail hour, cake cutting, and your first dance, setting the perfect mood throughout.
↣ Full management of your event day setup, vendor coordination, guest logistics, and the overall event rhythm.
↣ Up to 8 or 12 hours of on-the-day coordination and hosting on your wedding day.
P & J
K & C
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